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Correct format for a Philippine postal address

There is an official and correct format in writing a Philippine postal address. This article puts together all formats. However, many organizations, even government agencies, are not aware of the proper way of writing addresses. This article discusses the format .


FIRST – Know your ZIP Code


ZIP is an acronym for Zone Identification Program. The name was chosen because it suggested that mail “zips” faster and more accurately when senders use the code in their postal address.


The ZIP allows the post office to machine-sort mail through scanning machines. Machine-sorting speeds up the delivery process by a large factor. A sorting machine scans for the ZIP code and automatically directs the mail to the proper post office, which then sends it to the mailman who directly services an area.


If the machine scans the address and does not find the ZIP code because it is not written down or written in the wrong format, the mail is sent to a pile to be sorted out manually. This add days or even weeks depending on how much mail has to be sorted manually.


Sometimes, because of the address location, you may not be sure what ZIP code to use. When in doubt, make sure to ask your postman or the post office.


Note that the nearest post office to you may not be the one which services your area. You should check because it can really cause delay, sometimes even by a few weeks.


Also, note that Philpost assigned special ZIP codes for certain companies that are big users of post office services and for post office boxes (P.O. Box). When sending mail to those companies and P.O. boxes, it would be more efficient to use their special ZIP code.


Note that Philpost updated the ZIP codes in 2016. Confirm your ZIP code at its website.



SECOND – Use proper format


As a general rule, the ZIP code should be placed in the LEFT side of the LAST line of the address . Note that Metro Manila is considered a province.


Format for an address in Metro Manila:

Name

Unit/Floor + House/Building Name + Street Number + Street Name

Barangay/District + City

ZIP Code + Metro Manila


Example 1:

JUAN DELA CRUZ

29-A Atlanta Center, 120 Annapolis St.

Greenhills, San Juan City

1502 Metro Manila


Example 2:

Juan Dela Cruz

680 M. Malvar St.

Malate, Manila

1004 Metro Manila


If the house or building name is too long, the street number and street name may be placed below it like this:


Example 3:

ENGR. JUAN DELA CRUZ

9th Floor Don Pablo Building

114 Amorsolo St.

Legaspi Village, Makati City

1229 Metro Manila, Philippines


Address in other provinces follow the same format.


Example 4:

JUAN DELA CRUZ

71 Mt. Mayon St., Singson Village

Subangdaku, Mandaue City

6014 Cebu


Address of “Big Users”


Some companies or organizations have their own ZIP codes because of the sheer number of mail transactions. Knowing their ZIP code will allow you to send mail to them more efficiently. Writing their address follows the same rules above. However, since these are big users, there is no need to put down the street address anymore since there is a ZIP code assigned:

Name

Position/Department/Division

Name of the Big User

District/City

ZIP code + Province


Example 5:

ATTY. JUAN DELA CRUZ

Regional State Prosecutor

Department of Justice

Ermita, Manila

0970 Metro Manila


Example 6:

Juan Dela Cruz

Data Privacy Officer

Security Bank Corporation

Ayala Avenue, Makati City

0719 Metro Manila, Philippines


Post Office Box Address

P.O. Boxes are boxes you can rent in the post office to serve as your personal mail box. You will be a given a key to your box and will be able to get the mail when you go to the post office. The address format is written this way:

Name

P.O. Box Number, + Post Office location

City

Zip code + Province


Example 7:

JUAN DELA CRUZ

P.O. Box 1000, UP Post Office

Quezon City

1144 Metro Manila


There is one exception to this format – when the address is located in the City of Manila. In that case, the ZIP Code may be placed beside the city, as in this case:


Example 8:

JUAN DELA CRUZ

P.O. Box 5500, Manila CPO

1095 Manila


Example 9:

Juan Dela Cruz

P.O. Box 333, Sta. Mesa Post Office

1035 Manila, Philippines




Originally published on February 13, 2019

by PM Dizon


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About the author:


ATTY. PETER MICHAEL DIZON graduated from the University of the Philippines College of Law as a working student. He entered the Commission on Information and Communication Technology (CICT) and later served as a consultant for intellectual property law. He later joined one of the oldest and most experienced law offices in the Philippines, where he practiced litigation, immigration, and commercial law. He has a broad base of experience not only in the legal profession but also in the public and the private sector, particularly in the tech industry.